Procurement Officer

Company Overview:

MedservRegis is a global company with operations across four continents, present in twelve countries and operating from ten strategic bases. We deliver services across four key areas: offshore oil and gas logistics, engineering services, toll manufacturing of drilling fluids and power generation from large-scale photovoltaic (PV) arrays, as well as premium threading, inspection, and repair services for Oil Country Tubular Goods (OCTG).

We are currently looking for a highly organized and detail-oriented professional to join our dynamic team in Birżebbuġa, Malta. The successful candidate will take the lead in securing the best goods and services — both for our own operations and for our valued clients. This role is at the heart of our supply chain, combining strategic sourcing, vendor management, and cross-department collaboration to deliver cost-effective and timely solutions.

Your Challenge:

1. Source & Secure: Lead the procurement of goods and services in line with company and client needs, following established procedures.
2. Understand Needs: Liaise with internal teams and clients to fully understand requirements and priorities.
3. Drive Competitive Pricing: Request and review quotations, negotiate with vendors, and ensure savings and sales targets are met.
4. Check Compliance: Review technical and HSE requirements to ensure all purchases meet safety and quality standards.
5. Coordinate Logistics: Work with the shipping department to manage shipment requirements and obtain competitive freight costs.
6. Deliver Accurate Quotes: Issue official client quotations per contract and prepare cost comparisons for internal requests.
7. Track & Follow Up: Monitor pending approvals, chase necessary documentation, and follow orders from placement to delivery at base.
8. Complete Documentation: Prepare all required paperwork for client orders, maintain accurate records, and hand over financial documents promptly to Finance.
9. Build Relationships: Develop strong, professional connections with vendors, clients, and internal stakeholders.
10. Support the Team: Provide training and assistance to colleagues, share expertise, and contribute to a collaborative work environment.
11. Improve Processes: Assist the Head of Department in reviewing and enhancing procurement processes, providing constructive feedback and support on special tasks.

What We’re Looking For

Experience & Education

• Minimum 1 year of experience in procurement or a related field.
• EQF Level 4 qualification in a business-related subject.
• Fluent English (written & spoken); understanding Maltese is an asset.
• Proficient in Microsoft Office, especially Excel.

Essential Skills & Attributes

• Holder of a valid and clean driving license, category B and have own means of transport due to office accessibility.
• Holder of a valid work permit issued by respective Maltese authorities.
• Willingness to work flexible hours, including weekends and public holidays when required.
• Ability to work under pressure and meet tight deadlines.
• Strong time management and multitasking abilities with minimal supervision.
• A collaborative team player with a strong ethical character.
• Excellent interpersonal skills, with the ability to liaise effectively with internal teams and clients.
• A flexible and reliable approach to work in a dynamic environment.

Where to apply:

So, if you’re ready to take your career to the next level want to hear from you! Join us in this thrilling opportunity where every day brings new challenges and opportunities for growth. Apply now and become an integral part of our dynamic team by sending a CV via email quoting the above job reference on: [email protected]